MoP Management of Portfolios – in 3 minutes

The basics

MoP™ is a framework for understanding, prioritizing and planning a portfolio of business change initiatives; it is a coordinated collection of strategic  processes  and decisions that together enable the most effective balance of organizational change and ‘business as usual’.

Target audience

Senior management, people responsible for governance and all those with strategic or change portfolio  responsibility.

Summary

The MoP guide was published in the United Kingdom by the Cabinet Office in 2011. The guide addresses the question of what changes, programs and projects should be undertaken by an organization today and tomorrow, and those it should support in the future. Its primary  aim is to support those with strategic or change portfolio  responsibility to make appropriate change investment decisions in a logical, transparent and efficient way.

Portfolio management is not concerned with the detailed management of the projects and programs; rather,  it approaches  the management of change projects and programs  from a strategic  viewpoint.

MoP addresses the challenges of ‘Run the Business vs. Change the Business’. Organizations expend energy on running their operations  well. Most organizations also adopt and embed consistent program,  project and change management methods. MoP provides the interface between these elements.

Portfolio management aims to address the following fundamental questions:

  • Are we doing the right things?
  • Are we doing these things right?
  • Most significantly, are we realizing all the benefits in terms of more effective services and efficiency savings from the changes we are implementing?

MoPThis framework consists of two portfolio management cycles, portfolio  definition  and portfolio  delivery, and of five portfolio management principles:The mechanisms  by which these questions are answered are incorporated in the MoP framework. This framework brings together the key activities required  to successfully define and deliver a portfolio of change whilst ensuring resources are used efficiently.

  • Senior management commitment
  • Governance alignment
  • Strategy  alignment
  • Portfolio Office
  • Energized change culture

Scope and constraints

The scope of the method comprises the different decision making processes  around strategic  change initiatives within organizations. MoP is part of the Best Management Practice  methods developed by the Cabinet Office. This means that it is fully aligned with PRINCE2®, MSP® and P3O®.

The MoP guidance claims that it helps organizations to understand  which change initiatives contribute most to their strategy  and enable them to make informed decisions about their overall status, prioritization, risk and benefits. The approach  is new (2011).